Privacy policy

References in this privacy policy to "The University", "we", "our", and "us", etc. are references to the Advancing Access project which is operated by us, The University of Nottingham, a university in England incorporated by Royal Charter with administrative offices at University Park, Nottingham NG7 2RD.

The University is committed to protecting your privacy and respecting the confidentiality of information which you provide when you visit any of our websites, including http://www.advancingaccess.ac.uk and any sub-domains of this site (“our websites”). At the same time, we want to try to ensure that you obtain full value from our websites and from the services which you may want to receive via our websites. The University is registered as a data controller under the Data Protection Act 1998 (the "1998 Act"). The Data Protection Register is open to view. We uphold the relevant data protection principles and process all personally identifiable information about you ("personal data") in accordance with the 1998 Act and other relevant legislation, including the General Data Protection Regulation (“GDPR”). This privacy policy explains what information we may collect about you when you visit our website and how we may use it.

You should read this privacy policy in conjunction with the University's website terms of use [INSERT LINK TO WEBSITE TERMS OF USE], of which this privacy policy forms a part. This privacy policy (together with the University’s website terms of use) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

By visiting our websites, you are you are accepting and consenting to the practices described in this privacy policy. Any changes to this privacy policy will be posted on our websites and, where appropriate, notified to you by email.

The information we collect automatically

It is possible to use our website without providing any personal data. However, please be aware that the University may record information such as:

  • the areas of the website you visit
  • information about your computer, such as which browser you are using, your network location, the type of connection you are using, etc

We may collect this information through use of cookies. Please see our Cookies Policy.

The information you provide to us

In some areas of our websites we may ask you for personal data, such as your name, address and email details, that will enable us to make your site visit a more rewarding experience for you and/or to contact you after your visit. Examples of this might be where you complete an online form to download a resource, or to register your interest with us about online events, or when you report a problem with our website, or where you subscribe to an online newsletter. In these circumstances we will ask for [your name, school or college, the school or college postcode or region, your email address and your role]. We will collect personal data for the purpose of providing you with access to the Advancing Access services which provide ongoing continuing professional development relating to progression to university and specifically to selective institutions.

In some other areas of our websites, where you can register as an online user, sign up to an online course, web forums or online conferences and when you report a problem with our websites, we may ask you for more detailed information about yourself. An example of this is our online conferences, as with any of our web forums or online courses, where we would ask for [your name, school or college, your school or college postcode, your email address and role]. We may receive information about you if you use any of the other websites we operate or the other services we provide.

Information about us and use of your data

The data controller is the University of Nottingham, a university in England incorporated by Royal Charter with administrative offices at University Park, Nottingham NG7 2RD.

We may disclose your personal data to other members of the Advancing Access project for the purposes of providing you with access to further information related to progression to higher education. We will also share your information with the Centre for Evaluation and Monitoring for the purposes of monitoring, evaluation and research project.

We will keep anonymised personal data for up to five years, or for a period to determine the success of the Advancing Access programme in meeting its objectives, whichever is the shorter,

We will keep personal data necessary to provide the services such as contact details for staff for the duration of the Advancing Access programme,

You have the right to access, correct or erase your personal data or restrict or object to its processing.

Where you have given consent to processing, you have the right to withdraw this at any time.

You may complain to the Information Commissioner’s Office if you consider that we are in breach of any data protection right. You can find out more information at the following contact point:

https://ico.org.uk

We do not use any automated decision-making, including profiling.

Where we intend to process your personal data for a purpose other than for which it was collected, we shall provide you, prior to further processing, with information on the other purpose and any further relevant information.

How we may use this information

Personal data which we collect about you via our websites is held on and processed by servers situated in the UK. The University will retain this data for a reasonable period or for as long as the law requires and no longer than necessary. The University uses Connectu to process this data in London, UK.

We will only use this personal data for the purposes for which it was collected, unless you have given us permission to use it for other stated purposes.

The University may use personal data collected from you via our websites:

  • to manage and monitor use of our website
  • to notify you about changes to our services and provide you with information about other services we offer, similar to those you have already requested or enquired about where you have consented for us

to do so. If you want us to use your data in this way, or to use your details to inform you of further events, please tick the relevant box situated on the form on which we collect your data

  • to ensure that content from our websites is presented in the most effective manner for you and your computer
  • to administer our websites and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
  • to improve our websites to ensure that content is presented in the most effective manner for you and for your computer
  • to allow you to participate in interactive features of our service, when you choose to do so;
  • as part of our efforts to keep our websites safe and secure

The University will not disclose any of your personal data collected via our websites to any third party, other than in circumstances set out in this privacy policy and/or where you have given us permission to do so, unless we are required to do so by law. We will keep records of the personal data that we hold, under what circumstances and for how long.

Disclosure

We may also disclose your personal information to third parties:

  • in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
  • if the University or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets;
  • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of the University, our students, or others.

The data that we collect from you will not be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). If at any time you want to withdraw any permission you have given us to provide you with services, or to use your personal data in any other way, please inform us as mentioned below.

Your Rights

You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by not checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at enquiries@advancingaccess.ac.uk, 0115 84 66 7717 or Advancing Access c/o Widening Participation, King’s Meadow Campus, The University of Nottingham, NG2 7NR.].

You also have the right to request that we permanently delete all of your data without undue delay where you have withdrawn your consent to processing or where it is no longer necessary. You can exercise this right at any time by contacting us at enquiries@advancingaccess.ac.uk, 0115 84 66 7717 or Advancing Access c/o Widening Participation, King’s Meadow Campus, The University of Nottingham, NG2 7NR.].

Subject Access Requests

Under the 1998 Act you are entitled to access information held about you. A request for a copy of information held about you is called a "Subject Access Request". To make a subject access request, please contact our Data Protection Officer. Please note that we are entitled to, and do, charge a fee of £10 for providing this information.

Security

Our websites and our computer systems have security measures in place with the aim of protecting the loss, misuse or alteration of personal data held by us.

All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our websites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Other websites

Our websites may contain links to other websites which are outside the University's control and are not covered by this privacy policy. We are not responsible for the privacy policies of any such linked websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Comments or questions

Please send any comments or questions relating to this privacy policy to our Project Officer, at enquiries@advancingaccess.ac.uk.